A sudden winter storm can result in building damage, business closure and reduced profits. Plan ahead to minimize the effects of winter weather on your facility and keep your employees safe. Before the next storm strikes, review the following checklist to make sure you're prepared.
Preparing your employees
- Review your emergency plan, including evacuation routes and closing procedures.
- Maintain updated contact information for all employees.
- Designate safe areas for employees during extreme weather.
- Implement a communications tree so all employees are informed of any storm-related situations.
Preparing your facility
- Inspect your building to make sure everything is secure and in good working order.
- Ensure that windows and doors are properly weatherized.
- Check and clear gutters, downspouts and drains.
- Hire a qualified professional to inspect your heating system.
- Regularly inspect and maintain standby generators and other backup power equipment.
- Maintain emergency supplies, including flashlights and a first-aid kit.
- Make sure snow removal equipment is ready and in working order, including rock salt and sand.
Preparing company vehicles
- Inspect and maintain all company vehicles at the start of winter and regularly throughout the season.
- Check vehicle fluids regularly, especially anti-freeze.
- Equip vehicles with tires that are in good condition and appropriate for winter weather.
- Maintain emergency supplies in all vehicles, including blankets, first-aid kits, flashlights and flares.
Preparing for the storm
- Get weather updates through local TV or radio stations, or online.
- Allow employees to leave work early during severe weather to ensure a safe commute.
- Clear snow and ice from sidewalks and parking lots to reduce the risk of accidents.
- Secure vital documents and backup files. If necessary, relocate servers to a more secure site.
- Unplug unnecessary equipment and appliances.
- If you must close, secure your facility and turn off all equipment. Maintain building temperatures at at least 50°F to keep pipes from freezing.
After the storm
Road closures, power outages and other factors can interrupt business. By planning ahead, you can get back to business quickly.
Backup power is necessary to maintain mission-critical equipment during an outage. Portable and permanent generators of various sizes are available. Work with your supplier to determine the right size and type to fit your needs. Operate generators according to manufacturer's recommendations, and never connect generators to your electrical system; they can backfeed and endanger line workers.
Continuity planning includes a comprehensive statement of actions to be taken during and after a storm or any other emergency that interrupts business. The objective is to continue operations and return to full capacity as quickly as possible. Determine what processes, equipment and other resources are essential for staying in business. Develop procedures to get those resources in place as quickly as possible.
By taking these steps, you'll help make sure your employees are safe and your business is ready for the unexpected.
